tyma gives businesses with remote, hourly, or attendance-based staff a complete digital workforce management platform. It fully automates onboarding, improves billing accuracy, and enhances service delivery to clients.
Deploy officers across multiple client sites. Track SIA licence expiry, punctuality, and shift hours in real time. Manage rosters without spreadsheets.
Staff clock in at the client's location via QR code. HR sees exactly who arrived, when, and for how long — without needing a supervisor on site.
Site workers clock in at the gate. Automatically records attendance, flags late arrivals, and generates payroll-ready timesheets.
Drivers and warehouse staff clock in from any device. Multi-depot support. Real-time visibility of who is on-shift across all locations.
Nursing, care assistants, and support staff on rotating shifts. Track scheduled vs. actual hours. Ensure compliance without the admin burden.
Temporary and zero-hours staff for events, venues, and hotels. Flexible enough for last-minute rosters. Accurate enough for payroll.
Site-specific QR codes ensure staff can only clock in from the correct location. GPS capture adds a further verification layer.
See who is clocked in, at which site, the moment it happens. No end-of-week timesheets. No phone calls to check attendance.
Every shift is recorded to the minute. Export clean timesheets directly to your payroll software. No manual calculations, no disputes.
Late arrivals are flagged automatically against each employee's scheduled start. Punctuality scores build over time for performance management.
Staff clock in from any smartphone browser by scanning a QR code. Nothing to install. Nothing to log in to at the door.
Shifts, contracts, holiday requests, messages, and account settings — all accessible from each employee's personal dashboard.
Unlimited locations, each with its own QR code. Scales from 5 to 500 staff with no additional configuration.
Contracts, certifications, right-to-work records, and emergency contacts stored digitally per employee. Audit trail on every HR action.
Your brand, your colours, your logo on every screen staff see. The platform carries your identity, not ours.
HR can correct any shift manually. Every edit is logged with the reason and who made it. Nothing is ever deleted.
Candidates apply via a branded form. One click to accept — the system creates their record and sends a personalised onboarding email automatically.
Lateness warnings are issued automatically on a three-tier escalation ladder, with every notice logged on the staff portal. A complete disciplinary trail with no HR effort.
| ❌ The Problem | ✅ tyma Solution | 📈 Business Impact |
|---|---|---|
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TIME FRAUD Staff sign in for each other ("buddy punching") or claim hours they didn't work. No way to verify who was actually on site. |
QR + STAFF ID QR codes are site-specific and physically posted at the location. Staff must scan on-site and enter their personal staff ID. GPS capture adds a location audit layer. |
COST SAVING Eliminates ghost shifts and inflated timesheets. Businesses typically save 3–8% of their payroll wage bill. |
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SPREADSHEET CHAOS Managers maintain attendance on Excel. Sheets get corrupted, emailed incorrectly, overwritten, or go missing entirely. |
CENTRALISED DATABASE Every clock event is stored in a secure cloud database the moment it happens. HR accesses live data from any browser. No spreadsheets. No version conflicts. |
EFFICIENCY HR time spent on attendance administration drops by an estimated 70%. One HR manager can handle a team 3× the size. |
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PAYROLL ERRORS Hours are manually totalled from paper timesheets or WhatsApp photos. Rounding mistakes, missed shifts, and disputes are routine. |
AUTOMATIC CALCULATION Shift duration is calculated to the minute from clock-in and clock-out timestamps. HR exports a clean, accurate timesheet. No manual maths. |
ACCURACY Removes human error from payroll. Reduces disputed payments. Saves the average business 4–6 hours of payroll prep per week. |
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LATE ARRIVALS UNDETECTED Supervisors don't always notice or record late arrivals. Chronic lateness goes undocumented and is difficult to manage in disciplinary proceedings. |
PUNCTUALITY TRACKING Every shift has a scheduled start time. tyma automatically flags late arrivals, calculates exact minutes late, and maintains a per-employee punctuality score over time. |
PERFORMANCE Gives HR documented evidence for performance reviews and disciplinary processes. Reduces chronic lateness culture within 60 days of deployment. |
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DISCIPLINARY ADMIN BURDEN HR must manually track lateness patterns, draft formal warning letters, and remember to escalate to second or final warnings. Steps get missed, timelines slip, and cases collapse. |
AUTOMATED ESCALATION tyma identifies late staff every Monday and sends the correct warning automatically — informal reminder, second formal written warning, or final written notice — based on how many warnings have been issued that month. Every warning appears on the staff portal with colour-coded severity (green → amber → red). |
RISK REDUCTION Eliminates missed disciplinary steps. Provides a complete, timestamped, documented warning trail — legally defensible and audit-ready — with zero HR effort. |
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SLOW RECRUITMENT Candidates apply by email or paper form. HR manually keys data, chases documents, and sends onboarding instructions by hand. New starters wait days before getting portal access. |
ONLINE APPLICATION PIPELINE Candidates apply via a branded public form, uploading SIA badge and right-to-work documents. HR manages a full review pipeline. One click to accept — the system auto-creates the staff record and sends a personalised onboarding email with portal access link. |
SPEED Reduces time-to-first-shift from days to hours. Eliminates manual data entry on new starters entirely. HR onboarding effort drops by an estimated 80%. |
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NO MOBILE VISIBILITY Managers can't see who is on-shift without phoning the site or waiting for end-of-day reports. Remote operations are effectively blind. |
LIVE DASHBOARD HR dashboard shows who is currently clocked in, at which site, and for how long — updated in real time from any device. |
CONTROL Enables remote management of multi-site teams. Managers can respond to no-shows and understaffed sites within minutes, not hours. |
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COMPLIANCE GAPS Contracts unsigned or lost. SIA licences expired unnoticed. Right-to-work checks not on file. HR scrambles during audits. |
DIGITAL COMPLIANCE HUB Contracts are digitally generated and stored per employee. SIA (or licence) expiry dates are tracked with 60-day and expired warnings. All documents centralised. |
RISK REDUCTION Eliminates compliance exposure from expired licences and missing documentation. Audit-ready at any time without manual preparation. |
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ONBOARDING FRICTION New starters complete paper forms. HR manually enters data. Documents get lost. Staff wait weeks before their first shift. |
SELF-SERVICE REGISTRATION Staff complete a full digital registration form from their phone. HR reviews and approves with one click. Staff get instant access to their portal. |
SPEED Reduces time-to-first-shift from days to hours. HR no longer re-keys data. Onboarding error rate drops to near zero. |
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COMMUNICATION BREAKDOWN Important messages get lost in WhatsApp groups, missed emails, or verbal handovers. Urgent updates don't reach staff reliably. |
IN-APP MESSAGING HR sends messages directly to individual staff or all staff. Urgent messages appear as banners on the staff dashboard. Read receipts confirm delivery. |
RELIABILITY Critical operational updates reach 100% of staff through a channel they check daily. Reduces "I didn't know" incidents significantly. |
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HOLIDAY CHAOS Holiday requests by text or email. HR loses track of who has approved what. Staff argue over balances. Understaffing happens by accident. |
HOLIDAY MANAGEMENT Staff submit holiday requests in-portal. HR approves or rejects with notes. Each employee's entitlement and remaining balance is tracked automatically. |
PLANNING HR has full visibility of upcoming absences. Reduces last-minute cover scrambles. Eliminates holiday balance disputes. |
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PASSWORD LOCKOUTS Staff forget passwords and contact HR. HR resets manually, often via email chains. Takes hours. Blocks staff from accessing their portal. |
SELF-SERVICE RESET Staff verify their identity with email + date of birth and reset their own password in under 2 minutes — no HR involvement required. |
EFFICIENCY Eliminates a category of support request entirely. HR saves an estimated 30–60 minutes per week previously spent on account administration. |
No app download. Works on any smartphone. Site-specific codes printed and posted.
A full personal dashboard for every employee, accessible from any device.
Full operational control for HR managers from a single screen.
Everything an employment relationship requires, stored digitally.
Direct communications between HR and staff — built into the platform.
A full hiring pipeline built into the platform — from public application to first shift.
Formal warning letters generated and sent automatically — no HR involvement required.
Enterprise-grade authentication without the enterprise price tag.
Additional capacity can be added to any plan at any time — no plan upgrade required.
Exceeded your staff allowance? Add individual seats without upgrading your whole plan. Perfect for seasonal surges or rapid headcount growth.
Win a new contract or open a new depot? Add a new site and QR code to your account on demand, without changing your base plan.
Direct data feed to your payroll software. Eliminates manual timesheet exports. Available as an optional bolt-on from Growth plan and above.
For organisations that prefer costs to move exactly in line with headcount, tyma offers a hybrid model combining a low monthly platform fee with a per-employee charge. As your workforce grows, so does the plan — and when it shrinks, so does the bill.
This model is ideal for businesses with variable or seasonal workforces where a fixed plan would mean overpaying in quieter months.
Get tyma running for your team in under 24 hours. No hardware. No IT department. Just a QR code, a browser, and your staff.